Explains How to Cancel a Time-Off. The procedure depends on the status of your request:
- Requests that are not yet submitted can be simply deleted
- Requests in approval queue can be rejected and then deleted (ask your manager etc. to first reject your request) or if you prefer approved and then cancelled
- Requests that have been previously approved must be submitted as a cancel request which cancels the leave once the request to cancel it is approved.
Time-Off List
If you have taken a Time-Off and want to cancel it due to any reason you can do so. In order to do this go to Time > Time-Off and you will see a list of you time-off requests.
- Select the time of type to filter the type of leave. For example (Bereavement Leave). Click on 'pencil' icon or double click on the row (as highlighted in purple)
Note - Bereavement Leave current balance shows 3. Once cancelled it will increase to +1, i.e. 4 leaves in total.
How to Cancel a Time-off that is not Yet Submitted or Rejected
If your time off request has not yet been submitted, or your manager rejected it (because they knew you wanted to cancel it) then click on the time-off request to open it, and click on the \/ toolbar button and Delete > Delete Document menu. This will delete your time off request.
How to Cancel a Time-Off that has been Approved
If you time off request has already been approved and then you want to cancel it you must put in a request to cancel. When you open the leave you will see it in display mode as the leave was already approved by your manager. To cancel do the following:
- Click on 'Cancel' in the top right corner
- A popup will appear, enter your comment and
- Click on on confirm button
- A message will appear 'Time Off Request Cancel Submitted'
- Your manager will see an option to cancel the time off i.e. 'Approve or Reject Cancellation' (the employee cannot himself fully cancel it). Manager should click on Approve Cancellation
- A message will appear showcasing 'Time Off Request Cancelled'
- Leave Status now shows as 'Cancelled' and the remaining balance of leave is changed to '4'.
Note: cancelled, rejected and deleted time off requests are all treated similarly in that the requests days are not considered when assessing someone forecasted time-off balance.