Explains to supervisors how to view and if required edit or correct attendance records for their team
How to View Your Own Attendance
You can view your attendance by two ways:
- Go to Time > My Time & Attendance and view the attendance list
- From the left widget panel > open Attendance Clock and click on 'My T&A Report' to view the same (as highlighted)
The following information is display in this time and attendance report:
- You can view attendance for any specified range of dates and using the quick-links view all time recorded or just missing time (where time booked is less than the employee normal work-shift)
- Group the attendance by week, day or by any other timesheet or payroll period defined in timesheet settings
- The time and attendance report lists one summary row per person per day, with the total expected work-shift duration for that day. You can modify work-schedule shift durations or even assign specific shifts or start/end times by day
- The total booked time (total hours entered into a timesheet) is displayed to quickly compare to the work-shift. Work-shift vs. total booked time is the basis of the missing time option in #1
- The total attendance time (elapsed time between clocking in and out) is displayed in the ATTENDANCE column, to help indicate who has missed clocking in or out
- The total utilization for the selected data-set (people, from, to etc. dates) is calculated and displayed, as total productive hours recorded divided by total attendance time.
How to Edit Other People's Attendance
If you are an admin or a manager, you can edit your team's attendance. For example Chris Crains clocked in and out for 4 hours from 8 am to 12 pm. John as his manager can edit his attendance:
- You can click on cell to add time or click on the 'wrench' icon which appears on hover of Attendance column
- A popup will appear which shows Chris' In and Out Time(s) plus any clocks to/from break. Click on any of them to change the time. Here we increased the Out Time by 1 hour
- Press confirm when you are done with it
- Updated In and Out Time can be seem in the attendance list.
Note: you can modify anyone's attendance apart from your own, and also you can only modify attendance "time-pairs" for completed shifts. You cannot modify attendance data for the current shift.