Employees travelling to/from work sites (other than their normal place of work) often claim for mileage at a fixed rate per mile or km travelled. The fixed mileage rate is maintained by your system administrator in expense type settings, who can maintain multiple mileage rates for example for different types or car (low emissions vs. high emissions) or for different types of trip (billable vs. non-billable etc.).

It is recommended to refer to your Govt. approved mileage rates (see link for US Govt. GSA rates) to avoid paying too much (resulting in tax implications) or paying too little (resulting in unhappy employees). For example some companies pay the difference between actual distance travelled vs. distance to normal place or work

You can also maintain mileage rates in km for countries reporting distances as km not miles.

To enter a claim for mileage create or edit an expense claim and enter a new item, selecting the appropriate mileage expense type. This automatically brings a popup where you can:

1. Enter your start location either from a list of previously saved location or simply enter the address you started from
2. Enter your end location either from a list or simply enter the end point
3. The distance is calculated automatically
4. If you drove a round trip check the box for return. The mileage calculation will be doubled
5. If permitted by your system administrator you can over-ride or modify the calculated distance, perhaps to account for detours, deviations or short-cuts.

You will be reimbursed the calculated or modified distance in miles or km multiplied by the mileage rate for this expense type.

The start and end location address input uses Google's address look up API to make sense of your input. You do not need to enter the address exactly, for example "Penn Station NY" should be enough if your trip started or ended at Penn Station in New York. You can also select start/end from your list of shared locations